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CULE guidelines for social acknowledgments

CULE Guidelines for Social Acknowledgments

(Revised at the March 2011 Executive Meeting – Ottawa)

The Directors are responsible for the membership in their regions. If a member becomes seriously ill, has a serious accident, retires, dies, had a death in their immediate family, gets married, or has a baby, it is the responsibility of the Director to ensure that appropriate acknowledgment is extended.

To-date, acknowledgments have not been consistent. It is hoped that the following guidelines will ensure that all members receive equal acknowledgment of memorable events which occur in their lives.

Serious Illness, Surgery, Hospitalization: $ 50.00 – $ 75.00

The Director should contact the Regional Office concerned and ensure that either flowers, a plant, a fruit basket, etc. are delivered to the member in the hospital (preferably), or to their home.

The member purchasing the gift should then submit the receipt and CULE expense claim to the Director for approval and for onward transmittal to the CULE Treasurer for reimbursement.

The Director should mail a card to the member on behalf of the membership in the region.

Retirement and Resignation (after 10 years): $ 150.00

The Director should contact the Regional Office concerned and ask someone who works directly with the member to try and find out what the retiring member might like as a gift. The R.O. may have to try and get in touch with someone in the member’s family to get an idea for an appropriate gift.

If a gift is suggested, the Director can authorize someone in the Regional Office to purchase a gift and ensure that a presentation of some sort takes place (i.e. a luncheon, a coffee break with coffee and cake, or at an upcoming function where other members may be in attendance). If no gift is suggested, the Director should contact the CULE Treasurer to issue a cheque to the retiring member, and have it presented in the same manner as a gift.

The Director can also purchase the gift themselves and ensure that it is mailed to the R.O. for presentation by the R.O. staff.

If another member purchases the fit, they should submit the receipts/s and CULE expense claim to the Director for approval, and for onward transmittal to the CULE Treasurer for reimbursement.

The Director should ensure that a card, preferably signed by all the members in the region, is sent to the retiring member; or is presented at the R.O. function. If the Director is unable to get all members’ signatures in the region, they should send a card on behalf of all the members.

Death of a Member: $ 125.00

The Director should ensure that a sympathy card is sent to the family of the member who has passed away, on behalf of the members in CULE, and the region.

A donation, in memory of the deceased, should be sent to an appropriate charity or the preference of the family in accordance to their culture. The Director requests the CULE Treasurer to make this donation on behalf of CULE.

Death in Immediate Family: $ 75.00

The Director should contact the CULE Treasurer to have a donation made to the appropriate charity, or the preference of the family in accordance to their culture in the name of the deceased. In most cases, this information is received via fax from the R.O. where the member resides.

A sympathy card should be sent by the Director of the member, on behalf of CULE members and the region.

Birth of Baby / Gets Married

The Director should ensure that a card is sent to the member on behalf of the membership in the region. If possible, the card should be signed by all members in the region.

Miscellaneous:

There may be other instances where a card would be appropriate, i.e. serious illness in the immediate family of a member, an accident, etc. The Director should ensure that cards are mailed on behalf of the membership in the region.

It is the responsibility of the CULE members in the region to contact the Director to advise them of any of the above, so that appropriate action can be taken.

In no case should these amounts be exceeded without the approval of the President of CULE.

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